Protected web pages and file downloads makes it possible to distribute members-only information electronically instead of mailing printed material. For example, the San Carlos / Belmont Mothers’ Club (SCBMC) distributes a monthly newsletter. Before using Clubmatic, all 350 members received printed newsletters. After switching to Clubmatic, SCBMC membership almost doubled yet the paper newsletter count dropped by 67%, a savings of more than $3,000.00 per year.
The Clubmatic online registration process is quick and painless. Members enter their own information directly in a just a few minutes. Renewing a membership is even easier, as the member just verifies their current information. With Clubmatic’s support for online payment systems like PayPal and Click&Pledge, members can also pay for their membership immediately. Administrators approve new memberships in seconds by clicking a single button.
For example, in 2006 SCBMC had 557 renewals and 60 new members, but the Membership Coordinator processed only seven paper forms. Another example is Little Hands, a parent education center: they collected over one hundred completed and paid applications in less than twenty-four hours.
Clubmatic’s advanced system with customizable Roles smoothes transitions as volunteers and representatives come and go. When a new president is elected, the member may be added to the role with a simple click.